Expo Vendor Space Options

Vendor Space Options

Terms

1. Full payment must accompany completed application/form
2. Proof of insurance coverage – The Connecticut Cycling Advancement Program and the City of New Haven must be named as additionally insured on a valid certificate of insurance provided.
3. All vendors with tents (larger than 10 x 10) need to apply to LCI – Building Division, City of New Haven, 200 Orange Street, New Haven, for necessary vending permits. Proof of licensing and permits must be submitted at least two (2) weeks prior toevent.
4. Vendor is responsible for proper trash breakdown, and removal.
5. Each vendor must remain on site during event – no one under 18 will be permitted to work itinerant space unless supervised bylicensee.
6. All vendors must comply with all rules and regulations of the New Haven Fire Department and make itinerant space available for inspection at any time during the event by the Fire Marshall or his representative.
7. Vendors must provide a copy of a valid CT State Tax ID certificate.
8. Vendor set up time and location will be decided upon by CCAP. In addition, vendors agree to breakdown of their area and are off site within one hour of end of the event.
9. No vendor parking will be provided on site. Off-site parking may be available.
10. All "non-food" vendors encouraged to provide their own generator. If needed, generator hook-up will be provided for $60 fee.
11. Vendors need to come with own cords, wires, and panels for amperage needed.
12. There will be no commission or %charged.
13. ALL FEES PAID ARE NON REFUNDABLE, regardless of weather, or the vendor’s participation in the event
14. NON COMPLIANCE OF GENERAL GUIDELINES WILL RESULT IN VENDOR NOT ABLETO OPEN AT EVENT
15. All vendors selling merchandise will need to apply for the umbrella vending permit through us. An additional fee of up to $30 will be charged for umbrella permit application fee.
16. All tents will be located in Apizza Fest South. New Haven based non-profit organizations are free of charge.

For any comments or questions: Please contact [email protected] Further vendor instructions will be delivered to all vendors in the weeks before the event.

Insurance, Licenses And Permit Requirements:

The vendor, at his sole expense, shall obtain and maintain on whatever basis is necessary, all licenses and permits required to be secured in connection with the vendor’s conduct of its concession operations hereunder and all insurance customarily maintained by first-class retail operators, including, without limitation, worker’s compensation insurance and general liability insurance. Such public liability insurance shall be in the amount of not less than the following: general liability of not less than $1 million per injury and property damage or occurrence; automobile liability of not less than $100,000/$300,000 per injury or occurrence; worker’s compensation of no less than statutory requirements; employer’s liability of not less than $100,000 for each incidence or occurrence; bodily injury of not less than $1 Million policy limit; and bodily injury by disease of $2 Million for each occurrence

All such policies shall be in the form and substance satisfactory to CCAP, New Haven Festivals, Inc. and the City of New Haven; shall be non cancelable without thirty (30) days prior written notice to and shall name CCAP, and the City of New Haven, and Taste of New Haven as additionally insured. All such policies shall provide that such insurance is primary to The CCAP, the City of New Haven, and The Taste of New Haven’s insurance. All insurance policies required by this agreement shall be issued by companies authorized to do business under the laws of the he state of Connecticut and each such insurance policy shall be written by a company rated no less than “A” as to general policy holder’s rating and no less than “C” class 10 as to financial rating in Accordance with the latest edition of Best Key Rating Guide published by A.N. Best and Company, Inc. Certificate of Insurance must be submitted with contract and payment.

Vendors will supply CCAP with proof of this coverage upon return of signed contract. The vendor will also supply the Festival with a valid Connecticut State Tax ID Number and Federal ID Tax Number when the contract is signed.