10 x 10 Food Vendor Space (Tents/Carts)

Insurance

GENERAL GUIDELINES AND RULES AND REGULATIONS

DATE: Friday, September 15th, 2017

LOCATION: Chapel & College Streets, New Haven, CT 06510

COST: See Cost Structure & Payment Schedule below

TIME: 4:00 pm - 10:00pm

SET UP: 2:00 pm - 4:00 pm

• Full payment must accompany completed contract application
• Proof of insurance coverage – Taste of New Haven, the Connecticut Cycling Advancement Program, and the City of New Haven must be named as additionally insured on a valid certificate of insurance provided to Taste of New Haven by vendor and must accompany contract application.
• Vendors must submit menu list and prices with contract application on form provided. Menu list must be approved by both TONH and the New Haven Health Department and not added to or modified at a later date unless approved by TONH. Price points for food will be limited to either $5.00 items or $10.00 items and there shall be no food items sold at different price points. Beverages do not apply to this rule.

• Space is limited. TONH reserves the right to select vendors based on menu, past performance and a variety of food to be served.
• All participating vendors shall comply with New Haven Health Department itinerant regulations for food truck set up for Apizza & Eats Feast events. All IV'S and caterers must have valid Qualified Food Operator Certificate.
• All vendors must contact Brian Wnek at 203-946-6760 or Shelly Longo at 203-946-8332 at the City of New Haven Health Department for specific requirements for health licenses.
• All vendors need to apply to LCI – Building Division, City of New Haven, 200 Orange Street, New Haven, for necessary vending permits. Proof of licensing and permits must be submitted three (3) weeks prior to event.
• All vendors must be licensed prior to events. No licensing will be issued on premises.
• Each vendor must have his own licensing/permit/insurance and not operate under another vendor’s name and/or license.
• Each vendor must have metal container with lid for grease disposal and is responsible for disposal of grease off site. No dumping of grease in street or sewer drains. Violation will mean vendor will not be permitted to further vend at event.
• No dumping of water/ice in street or sewer drains.
• Vendor is responsible for proper trash breakdown, and removal.
• Each vendor must remain on site during event – no one under 18 will be permitted to work itinerant space unless supervised by licensee.
• If required, participating vendors will agree to attend a meeting with the New Haven Health Department and TONH personnel to address any issues and concerns regarding the events. Date, time and location to be determined.
• All vendors must observe New Haven Health Department rules and regulations and make their space available for inspection by health inspectors at any time.
• All vendors must comply with all rules and regulations of the New Haven Fire Department and make itinerant space available for inspection at any time during the event by the Fire Marshall or his representative.
• Vendors must provide a copy of a valid CT State Tax ID certificate.
• Vendors must provide a complete Federal ID W-9 form.
• Vendors must be contained within the vending area designated by TONH. Prep work must be done in the itinerant area.
• Vendor set up time will be decided upon by TONH. In addition, vendors agree to breakdown of their area and are off site within one hour of end of the event.
• Vendor agrees to be open for all hours of the event, unless all products are sold.
• Because of street closings, you must be at your station at determined time. Once a vendor is on site, no traffic will be permitted in or out after Street closes completely. You will be notified of set up time for events.
• If you need to replenish stock, you must make arrangements prior to event for drop-offs. (Contact Colin M. Caplan 203-710-3710)
• No vendor parking will be provided on site. Off-site parking may be available.
• Vendors may bring their own beverage product for sale. A uniform price and size for beverages will be set.
• The sale and consumption of alcoholic beverages is strictly prohibited at all site locations. Vendors may not consume alcoholic beverages in their designated area.
• Propane is allowed as long as it is managed correctly. Tanks must be secured within their cooking location. Tanks are subject to safety inspectors for the City of New Haven.
• ALL FEES PAID ARE NON REFUNDABLE
• NON COMPLIANCE OF GENERAL GUIDELINES WILL RESULT IN VENDOR NOT ABLE TO OPEN AT EVENT
• On Site Contact is Colin M. Caplan 203-710-3710.

TASTE OF NEW HAVEN APIZZA & EATS FEAST AT THE NEW HAVEN GRAND PRIX

A. SERVICES PROVIDED BY TASTE OF NEW HAVEN

• TONH will provide generators for electrical hookups

B. SERVICES PROVIDED BY VENDOR

• Vendor will provide one (1) ABC Fire Extinguisher as required by law for tent
• Vendor will provide own ice
• Vendor will provide own lighting for their vending area.
• Vendor will provide barrels for trash removal
• Vendor will provide personnel to wrangle customer lines in an orderly fashion.

C. COST STRUCTURE AND PAYMENT SCHEDULE

• Food Concession $175.00

  - Electrician’s hook-up will be charged an additional $100

  - Surcharge for any service above 110 volts is $10 per 10 amps

  - Any vendor requiring anything over 30 amp 120 volts will be charged $100 hook-up fee

  - Each additional 120 volt outlet is extra charge

  - Vendors need to come with own cords, wires, and panels for amperage needed.

  - All vendors must provide GFI or GFCI

• There will be no commission or % charged.
• There will be no token system used for the event.
• Payment for electrical needs are payable to Taste of New Haven & will be due prior to event.

D. INSURANCE, LICENSES AND PERMITS

The vendor, at his sole expense shall obtain and maintain on whatever basis is necessary, all licenses and permits required to be secured in connection with the vendor’s conduct of its concession operations hereunder and all insurance customarily maintained by first class retail operators, including, without limitation, worker’s compensation insurance and general liability insurance. Such public liability insurance shall be in the amount of not less than the following: general liability of not less than $1 million per injury and property damage or occurrence; automobile liability of not less than $100,000/$300,000 per injury or occurrence; worker’s compensation of no less than statutory requirements; employer’s liability of not less than $100,000 for each incidence or occurrence; bodily injury of not less than $1 Million policy limit; and bodily injury by disease of $2 Million for each occurrence

All such policies shall be in the form and substance satisfactory to Taste of New Haven and the City of New Haven; shall be non cancelable without thirty (30) days prior written notice to and shall name Taste of New Haven, Connecticut Cycling Advancement Program and the City of New Haven. as additionally insured. All such policies shall provide that such insurance is primary to Taste of New Haven and the City of New Haven’s insurance. All insurance policies required by this agreement shall be issued by companies authorized to do business under the laws of the State of Connecticut and each such insurance policy shall be written by a company rated no less than “A” as to general policy holder’s rating and no less than “C” class 10 as to financial rating in Accordance with latest edition of Best Key Rating Guide published by A.N. Best and Company, Inc.

Certificate of Insurance must be submitted with contract and payment.

Vendors will supply TONH with proof of this coverage upon return of signed contract. The vendor will also supply the Festival with a valid Connecticut State Tax ID Number and Federal ID Tax Number when contract is signed.

E. INDEMNIFICATION

Vendor hereby indemnifies Taste of New Haven, Connecticut Cycling Advancement and the City of New Haven and its directors, officers, and employees, agents, licensees and affiliates against any claim, suit, actions, judgments, damages, costs and expenses whatsoever (including reasonable attorney’s fees and expenses) arising out of or in any way connected with any injury, death or other harm or claim connected with or claimed defect in any beverages, equipment, instrument, product or service provided by vendor or any party affiliated with vendor, whether or not such item or services confirms to any approved standard of quality established hereunder. Any acts, whether of omission or Commission, that may be committed or suffered by vendor or any of its affiliates, servants, agents or employees in connection with the subject matter of this agreement; and/or the performance of vendors agreements and obligations hereunder, including without limitation, the performance by any of the vendors’ agents, employees, affiliates, fiduciaries, subcontractors and/or licensees hereunder, any breach of any vendors’ obligations, agreements and/or warranties hereunder, but excluding any claim, suit, action, or judgment arising out of the furnishing of goods or services not governed by the provision of this agreement.

F. TERMINATION

If vendor or any of its affiliates, agents, employees, fiduciaries, subcontractors and/or licenses fails to fully perform any of its obligations hereunder and if vendor does not promptly cure any such failure to perform in light of applicable circumstances, TONH in its sole discretion, shall have the right to terminate the Agreement immediately upon written notice to vendor. Vendor agrees that TONH’s dissatisfaction with product or service constitutes grounds for immediate termination.

Notwithstanding any such termination of the Agreement (a) all representation, warranties and indemnities under this Agreement shall remain in force (b) TONH shall reserve all its rights and (c) vendor shall continue to be obligated to account and pay to TONH all owed fees.

G. ASSIGNMENT

Neither party shall have any right to assign or delegate this Agreement and/or any of its rights or obligations to another party.

H. SPECIAL CONDITIONS

This agreement may be terminated if any of the above mentioned events are canceled for reasons beyond the control of TONH.

If you have any questions regarding this contract please contact Colin Caplan 203-710-3710.